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Information about the Female Researcher Mentor System

For Mentees   /   ▶For Mentors

For Mentees

Yamaguchi University is launching the Female Researcher Mentor System in 2015. If you are a female researcher (or academic researcher) or a female graduate student and are interested in the mentoring service, please contact your faculty office.

About the Mentor System

The mentor, who is a senior teaching staff member, helps promote the career formation of a female researcher who has just begun working at Yamaguchi University (mentee) by giving her instructions and tips about such things as education, research, and university administration, and by introducing her to individuals upon whom the mentee can model her own career goals.
 The mentor supports the mentee by providing education and research consultation.
 The Support Office for Female Researchers supports mentees by providing advice for issues associated with life events, including achieving a balance between private life and research, and other personal life problems.

  • The mentee should be a female researcher, or academic researcher, who has been working with Yamaguchi University for at least two years.
  • The Mentor System can be utilized until the end of the current fiscal year.

Purposes of the Mentor System

The following advantages for the mentee will be sought:

  • To find a person whom the mentee can casually ask for advice on issues of education, research, workplace environments, etc.
  • To obtain necessary knowledge in the course of her duties, such as about education and research
  • To promote understanding of how Yamaguchi University operates
  • To create various types of networks through the mentor

Timelines of the Mentor System

  • If you are interested in having a mentor, please contact your faculty office.
  • Please inform the faculty office upon application for the mentoring service if you have any preferences concerning the mentor (gender, age, etc.)
  • The faculty office will introduce you a mentor candidate and provide a matching session.
  • The mentoring service starts when you are contacted by the mentor.
  • The mentor will contact you as frequently as once every two months. You can contact your mentor in person, by email, or by phone if you have an issue to discuss with the mentor.
  • You can contact the mentor as necessary if you want to seek advice or ask a question.

For Mentors

The mentor helps promote the career formation of a female researcher who has just begun working at Yamaguchi University (the mentee) by giving her instructions and tips about such things as education, research, and university administration, and by introducing her to individuals upon whom the mentee can model her own career goals.
 The mentor supports the mentee by providing education and research consultation.
 The Support Office for Female Researchers provides advice for issues associated with life events, including achieving a balance between private life and research, and other personal life problems. Please feel free to contact us if help is required.

Matching

  1. The administrative office of each facolty clilects mentor seekers (mentees) from female researchers and academic researchers (generally within two years of arriving at the university).
  2. A matching session is held with the mentee and a person who meets the requirements of the mentee (mentor).
  3. As a basic role, the mentor is selected from individuals who have been in a teaching position at Yamaguchi University for three years or longer.
  4. There are no specific methods for matching, but agreement will be sought from both the mentor and the mentee for assignment of a mentor.
  5. One mentor is selected for each mentee. The mentor can be male or female.
  6. Reports are to be submitted to the Support Office for Female Researchers about the mentor seeker and her mentor.

Mentor Training

  1. Mentors will be asked to take mentor training.
  2. The mentor training will take place at the Yoshida Campus and in the Ube area (either at the Tokiwa Campus or at the Ogushi Campus). 

Mentor Assignment

  1. The term of the assignment as a mentor is for one year or until the end of the current fiscal year after the matching session.
  2. The research fee of 20,000 yen is paid annually to the mentor.
  3. The research fee is paid only if the matching session is completed in the fiscal year of 2015 or 2016 and mentoring service is being provided.

Mentoring Service

  1. The mentor is required to contact his or her mentee at least once every two months. Contact can be made by phone, by email, through conversation when the mentor meets the mentee incidentally or intentionally, or by other methods. The mentor is encouraged to respond to the mentee seeking consultation or advice as far as it does not interfere with his or her own operations.
  2. The methods (meeting, phone, email, etc.), number, and frequency of the mentoring sessions can be determined by the mentor and mentee based on the conditions of both parties.

Mentor Meeting and Mentoring Reports

  1. The mentor is encouraged to attend the mentor meetings hosted by the Support Office for Female Researchers as far as they do not interfere with his or her operations.
  2. The mentor is requested to submit a report about the provided mentoring service to the Support Office for Female Researchers at the end of the fiscal year. (Form attached.) The report should include the number (or frequency) of mentoring sessions, methods of communication (meeting, phone, email, etc.), descriptions of the consultation topics (research, education, university administration, workplace environment, etc.), and comments about the mentoring service.

Others

Please contact the Support Office for Female Researchers if you have any questions about the mentoring service and the Mentor System.